5 Reasons Why Software Access Management and Onboarding Spreadsheets Aren’t the Best Idea

Managing and onboarding software can be a difficult task for any company. It’s one of those tedious, yet critical pieces of work that needs to be done in order for your business to stay secure and competitive in the market. Most companies rely on spreadsheets to manage their software access and onboarding process. While it may seem like an easy fix, there are some serious drawbacks associated with using these spreadsheets. In this blog post, we will look at five reasons why software access management and onboarding spreadsheets are not the best idea, and how companies can adopt more effective systems to make the process simpler. Read on to learn more!

Onboarding is a process, not a one-time event

When it comes to software access management and onboarding, treating it as a one-time event is a recipe for disaster. Onboarding is a process, not a one-time event. Here’s why:

1. It’s important to establish trust early on.

The first few weeks of any relationship are crucial in terms of establishing trust. The same goes for the relationship between an employee and their employer. If there are hiccups in the onboarding process, it sets the tone for the rest of the employment relationship and can make it difficult to build trust.

2. There’s a lot to learn in those first few weeks.

A new job comes with a lot of new information to take in – from the company culture and values to understanding the products or services offered and how they fit into the bigger picture. It can be overwhelming, and without proper support, employees can easily become frustrated or disengaged.

3. First impressions matter.

We all know that first impressions matter, and that’s especially true when starting a new job. How an employee is treated during onboarding will shape their impression of the company and their overall attitude towards their new role. If they feel valued and supported, they’re more likely to be engaged and productive employees; if not, they may start looking for other opportunities before they’ve even really gotten started.

Software access management is the key to successful onboarding

As your company grows, it becomes increasingly important to have a solid software access management strategy in place. Onboarding new employees is one of the most critical times to ensure that they have the correct access to the right tools and information.

Spreadsheets are often used to track employee access to different software applications, but this is not an ideal solution. Spreadsheets can be difficult to keep updated and accurate, and they don’t provide a good way to track who has access to what.

Software access management solutions provide a much better way to onboard new employees and ensure that they have the correct access to the applications they need. These solutions make it easy to add and remove employees from different groups, and they provide detailed reports on who has access to what.

Using a software access management solution will save you time and headaches in the long run. It’s the best way to ensure that your employees have the access they need to be productive from day one.

Onboarding spreadsheets are inefficient and error-prone

Onboarding spreadsheets are inefficient and error-prone for a number of reasons. First, they rely on manual input from users, which can lead to errors. Second, they don’t provide a centralized location for all onboarding information, which can make it difficult to track progress and ensure accuracy. Finally, they can be difficult to update and maintain over time, especially as an organization’s needs change.

Onboarding software automates and streamlines the onboarding process

1. Onboarding software automates and streamlines the onboarding process by electronically collecting and storing employee information, creating digital onboarding packets, and providing access to online tools and resources.

2. Onboarding software allows managers to track the progress of each new hire and ensure that all steps in the onboarding process are completed on time.

3. Onboarding software can be customized to fit the specific needs of your organization, ensuring that every new hire has a consistent and positive experience.

4. Onboarding software ensures that critical compliance documents are signed and collected electronically, reducing the risk of paper-based errors.

5. Onboarding software provides a centralized repository for all employee data, making it easy to retrieve information when needed.

Onboarding software provides a better user experience for new hires

When it comes to software access management and onboarding new hires, spreadsheets just don’t cut it. Here’s why:

1. Onboarding software provides a better user experience for new hires. With a spreadsheet, new hires have to find the right tab, enter their information, and hope that everything is entered correctly. With onboarding software, they can simply fill out a form and be done.

2. Onboarding software ensures that all the necessary information is collected. With a spreadsheet, it’s easy for some crucial piece of information to get lost in the shuffle. Onboarding software makes sure that everything is collected upfront so there are no surprises later on.

3. Onboarding software prevents errors. With a spreadsheet, it’s easy for someone to accidentally delete or change something. Onboarding software keeps track of everything so that mistakes can be caught and corrected before they cause any problems.

4. Onboarding software saves time. A spreadsheet requires someone to manually input all the data, which can take hours or even days depending on the size of the company. Onboarding software automates this process, which means that new hires can be onboarded in a matter of minutes instead of hours or days.

5. Onboarding software is more secure than a spreadsheet. Spreadsheets are often stored on local drives or in shared folders where they can be easily accessed by anyone with access to those drives or folders.

Looking to learn more? Check out this great article by Forbes on 14 Onboarding Best Practices (2023 Guide).